Four RotaCloud features you’re probably not using (but should be)

Templates

Copy tools & rota templates

Got rotating shifts, swing shifts, or fixed patterns like 4-on-4-off?

With templates and copy tools, you can set up rolling rotas or repeat staff patterns across weeks, months, or even years - in just a few clicks.
Select the shifts and date range you want to copy.
Duplicate them across any future date range.
Publish right away (to notify staff) or leave unpublished for edits later.

Pro tip: Some customers plan out three years of rotas in advance! It's a huge admin-saver, especially if your team's schedule doesn't change much week to week.
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Customisation

Custom role rates

If you have staff in different roles with varying pay rates (looking at you, healthcare and hospitality teams!), setting custom rates helps make payroll easier.

In your settings, assign specific wage rates per role - alongside default salary and overtime rates.From there:
Costs calculate automatically on the rota.
No more manual number-crunching or chasing down payroll errors.


Pro tip: Check the rota’s cost view regularly to keep track of wage costs as you schedule.
Leave management

Custom holiday accrual rates

Holiday pay and leave calculations can get messy fast — but not with RotaCloud.

You can:
Set custom leave rates.Define which holidays are paid or unpaid.
Let the system calculate leave pay and accruals automatically.

Bonus: Show leave costs on your rota alongside labour costs to stay on top of spend before payday
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Leave management

Leave request rules

Busy periods? The last thing you need is being caught short because too many people are off.

With leave request rules, you can:
Set minimum staffing levels for specific roles, locations, or time periods.
Automatically decline holiday requests that would drop you below safe coverage.
Apply rules year-round or only during peak seasons.

Especially useful for: Hospitality and retail teams handling major seasonal rushes.

Want to learn more?

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